Article II: Purpose
The purpose of this organization shall be to help maintain, improve or expand the baseball program and facilities of Milton High School.  This will be done to provide an enhanced baseball experience for those students that participate in the School’s program in accordance with the standards set forth by the Florida High School Athletic Association.  This will be accomplished by working with Milton High School baseball coaching staff and other School officials.

Article III: Membership
Baseball Boosters membership will be composed of parents, faculty, and other interested individuals.  Annual family membership dues shall be established by the Executive Board.  Annual membership covers the period of January 1 through December 31.

An annual membership drive will be appropriately scheduled in January in concert with the first scheduled general meeting of the baseball season.

Article IV: Officers - Duties
Baseball Boosters shall be administered by a slate of officers (also know as the Executive Board) consisting of: 

• President
• Vice President
• Secretary
• Treasurer
• Director of Concessions
• Director of Fundraising

The President shall preside in all meetings of Baseball Boosters.  He/she shall, with the other officers and with input from the coaching staff, establish the direction of the organization toward fulfillment of budgetary needs, working committees, and special projects. He/she shall have post office box privileges.  He/she is responsible for official booster club communication with the head baseball coach. 

The Vice-President, in the absence of the president, shall perform all duties expected of the President.  He/she shall be charged particularly with developing membership strength of the organization.  He/she shall have check signing and post office box privileges. He/she is responsible for official booster club communication with the President.

The Secretary shall conduct all official correspondence to members as often as necessary.  He/she shall maintain accurate player and parent rosters.  He/she shall announce scheduled meetings by preparing an agenda prior to the scheduled meeting.  The secretary will keep the minutes of all meetings as well as attendance and voting records. The secretary will also have post office box privileges.
 
The Treasurer shall keep an account of all monies received by, but not limited to,  the organization from:  committees, fund raisers, membership drives, and donations.  He/she can sign and issue checks for expenditures of the organization.  An additional officer’s signature is required on check signing.  He/she will be responsible for the cash boxes and bank deposits, and will also have post office box privileges.  The treasurer may designate another officer to take responsibility for the cash boxes and bank deposits as deemed necessary.   He/she will prepare a detailed financial statement to be presented at regular meetings. The Treasurer will be responsible to file any required federal and state tax returns.  Annually, the Baseball Boosters will determine if the Organization’s records are to be reviewed.  If the records are to be reviewed, the Baseball Boosters will determine if a committee will be appointed to perform the review or if an outside party will be contracted for the review.

The Director of Concessions shall coordinate concession activities for baseball events held at Milton High School; Generate a supply list and order supplies; Stock concession stands at MHS; Coordinate parent participation to staff concession stands at sporting events;  Develop and implement procedures for concession receipts and deposits (to be approved by the Executive Board); Maintain a clean, sanitary environment for food preparation and service; Establish menu and pricing for all concessions (to be approved by the Executive Board).
                  
The Director of Fundraising shall be in charge of developing and implementing programs designed to raise funds.  Such programs are to be carried out by Organization members on a volunteer basis.

Officers for the next year will be nominated and elected by procedure by the last general meeting, April or May, of the current baseball season.  Official duties will begin on June 1st.

Article V: committees
Committees and their respective chairperson will either be selected by the officers, or by the members on a voluntary basis.  Committee meetings may be called as necessary by the Committee Chairperson.  Committees will report at general meetings.   Suggested committees, but not limited to the following:

• Special Fund Raising Projects
• BBQ Dinner
• Senior Night
• End of Season Banquet
• Team Representative

Article VII: meetings
Meetings of the membership are important for conducting the business of Baseball Boosters and will be called monthly during the regular baseball season.  The president shall call additional meetings as necessary. It is suggested that an end of season general meeting be called in April or May to establish officers and direction for the forthcoming season.  Officers may meet as often as necessary during the off-season but must maintain minutes of all meetings. 

Article VII – Order of Business
A. The president shall call the meeting to order.

B. The secretary shall read the minutes of the last regular meeting and any Interim meetings and any action taken thereon.

C. Report of the Treasurer

D. Report of the Head Coach

E. Report of the Committees

F. Unfinished Business

G. New Business

H. Adjournment
                                                       
 
Article VIII – Voting
Any member of the Baseball Boosters whose name is on the active roster and is in attendance at a General Meeting shall be eligible to vote.

Votes may be cast by ballot or a show of hands.  The officers together with the members present shall determine the preferred method of voting based on the issue presented for consideration.

A simple majority of all members present shall be required for passage of general baseball booster issues. 

Article IX - Financial Procedures
All requests for expenditures from the Baseball Booster fund must be submitted to the general membership for approval at regular meetings of the Booster Club.  Immediate expenditures of no more than $250.00 may be approved by at least two officers. 

In the unlikely event the Baseball Boosters should be dissolved, the officers and active booster members shall decide upon the disbursement of the balance of any booster club funds.

Article X -  Amendments
Amendments and revisions hereto may be made at a general meeting or at a called meeting for the purpose provided written notice is given to members at least 10 days prior to the meeting.  A 2/3 vote of all members present shall be required for passage.

Article XI - Rules of Order
The rules contained in Roberts Rules of Order shall govern in all cases to which they are applicable.

Initial issue date April 11, 2002. Revised July 2007.